Complete and abbreviated versions of one document - any ideas? Thread poster: Profdoc
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Profdoc
Local time: 16:17
Swedish to English
Does anybody here know if it's possible to do the following: I want two versions of the same document, one complete and one abbreviated, but I'd like to avoid manually copying and pasting stuff. Something like this:
- Connect Word documents A and B.
- Specify which sections of doc A that should be included in doc B (i.e. A functions as master document).
- Changes in specified sections of doc A can be automatically updated in doc B.
Other ways of doing this, ... See more Does anybody here know if it's possible to do the following: I want two versions of the same document, one complete and one abbreviated, but I'd like to avoid manually copying and pasting stuff. Something like this:
- Connect Word documents A and B.
- Specify which sections of doc A that should be included in doc B (i.e. A functions as master document).
- Changes in specified sections of doc A can be automatically updated in doc B.
Other ways of doing this, with or without Word, are also of interest. Any ideas?
Thanks!
/M
PS. This question seems a bit off-topic so I hope it's right for this forum. ▲ Collapse
| | | | Tony M
France
Local time: 16:17
Member
French to English
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SITE LOCALIZER | Just one idea... | Jan 31, 2014 |
If you could apply a different style to the parts of Document A NOT wanted in Document B (a style that has no visible difference), then you could do a search-&-replace all in Document B ofr 'any character' in 'my style' and replace with nothing — i.e. delete the unwanted bits.
Of course, for Document B to be updated with changes in Document A, you'd have to re-save Document A as Document B each time, and perform one simply search-&-replace operation; you could even, I'm sure, writ... See more If you could apply a different style to the parts of Document A NOT wanted in Document B (a style that has no visible difference), then you could do a search-&-replace all in Document B ofr 'any character' in 'my style' and replace with nothing — i.e. delete the unwanted bits.
Of course, for Document B to be updated with changes in Document A, you'd have to re-save Document A as Document B each time, and perform one simply search-&-replace operation; you could even, I'm sure, write a little macro to do this automatically from Document A.
Don't know if that helps any, but it could be the least painless way of doing it!
BTW, I suppose it might be possible, to avoid doing the s-&-r trick, to simply define 'my style' as 'hidden text' in Document B — but I wouldn't know how to do that myself.  ▲ Collapse
| | | | | A crazy idea | Jan 31, 2014 |
If you are dealing with a simple text file, with minimal formatting (no layout, figures, etc.) then you may try using Excel. It sounds crazy, but here is what I mean:
Put text "A" into a worksheet (Sheet 1) so that each section that you need to include in B is in a separate cell. For example you have 10 sentences in A, and you need only Sentence 5 and 6 in B. Then you put Sentence 1-4 in one cell, 5 and 6 in the next cell and 7-10 in the third cell. Then you open the second sheet and use a... See more If you are dealing with a simple text file, with minimal formatting (no layout, figures, etc.) then you may try using Excel. It sounds crazy, but here is what I mean:
Put text "A" into a worksheet (Sheet 1) so that each section that you need to include in B is in a separate cell. For example you have 10 sentences in A, and you need only Sentence 5 and 6 in B. Then you put Sentence 1-4 in one cell, 5 and 6 in the next cell and 7-10 in the third cell. Then you open the second sheet and use a formula for referencing the cell that has Sentence 5-6 in it. Whenever you change Sentence 5-6, it will automatically show up in Sheet 2. You can copy and paste textfrom Word to Excel, every paragraph mark in Word will start a new row in Excel. When you copy and paste cells from Excel into Word, you will get a table, but you can merge all cells into one and just copy and paste the text out of the table.
So, clearly, there is some formatting involved, so I am not sure this is practical at all - it depends on the quantity of the text and also how often you would need to do this. ▲ Collapse
| | | | Profdoc
Local time: 16:17
Swedish to English
TOPIC STARTER | Thanks for your ideas! | Feb 2, 2014 |
I'll see what I'll come up with.
/M
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Germaine 
Canada
Local time: 10:17
English to French
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